Introduction

Choosing the right Human Resource Information System (HRIS) is crucial for small and medium enterprises (SMEs) to manage their workforce efficiently. Two prominent HRIS tools in the market are Breathe and TriNet. Breathe is a multi-award-winning, simple, and secure people software that helps UK and Australian SMEs move their core people processes online – saving time, giving peace of mind, and enabling businesses wherever they are working. TriNet (NYSE: TNET), on the other hand, is a professional employer organization (PEO) that provides small and medium-sized businesses (SMBs) with full-service HR solutions tailored by industry. TriNet aims to free SMBs from time-consuming HR complexities by offering access to human capital expertise, benefits, risk mitigation and compliance, payroll, and real-time technology. Comparing these tools will help you find the best fit for your company's specific HR needs.

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Breathe Overview

Breathe HR focuses on simplicity and security, catering specifically to SMEs in the UK and Australia. Its mission is to streamline core people processes, facilitating time management, and supporting businesses no matter where they operate.

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Key Features

• Employee Database: Breathe provides a comprehensive database to store all employee information securely. This helps in easy retrieval and management of employee data.
• Leave Management: Manage employee leave requests and approvals with ease, reducing the paperwork and ensuring proper tracking of time off.
• Performance Management: Seamlessly track and manage employee performance reviews, objectives, and progress through an intuitive interface.
• Document Management: Securely store and share important documents, ensuring that employees have access to the necessary resources at all times.
• Reporting and Analytics: Generate detailed reports and analytics to gain insights into various HR metrics and track the health of your workforce.
• Payroll Integration: Integrate with major payroll systems to ensure that your HR and payroll data are synchronized.
• Compliance Support: Breathe ensures that your company remains compliant with local labor laws and regulations through timely updates and features.

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TriNet Overview

TriNet offers a full-service HR solution geared towards SMBs, with tailored services by industry. Its goal is to simplify HR complexities, allowing companies to focus on their core business operations.

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Key Features

• Comprehensive HR Management: TriNet provides end-to-end HR management services, including hiring, onboarding, and employee management.
• Industry-Specific Solutions: Tailored HR solutions based on the specific needs of different industries ensure that businesses receive relevant and effective support.
• Payroll Services: Robust payroll services ensure accuracy and compliance, with integration capabilities for seamless operations.
• Benefits Administration: Access to a wide range of employee benefits, including health insurance, retirement plans, and other perks.
• Risk Mitigation and Compliance: TriNet assists with risk management and compliance, providing expert advice and solutions to navigate legal complexities.
• Real-Time Technology: Utilize advanced technology to manage HR tasks in real-time, from anywhere, across different devices.
• Human Capital Expertise: Gain access to dedicated HR professionals and consultants who provide personalized support and advice.

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Similarities

Both Breathe and TriNet offer comprehensive HRIS solutions aimed at simplifying HR processes for SMEs and SMBs. Key similarities include:

• Employee Data Management: Both platforms provide a secure database to manage and store employee information.
• Leave Management: Systems for tracking and managing employee leave requests are present in both tools.
• Performance and Development: Both platforms offer tools to manage employee performance, development, and feedback processes.
• Document Management: Secure document storage and sharing features are available in both platforms, enhancing accessibility and security.
• Compliance and Regulations: Both Breathe and TriNet focus on keeping businesses compliant with local labor laws and regulations.
• Payroll Integration: Integrations with payroll systems to streamline HR and payroll operations are present in both tools.

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Differences

Despite several similarities, Breathe and TriNet differ in various aspects, which can influence the choice depending on the specific needs of a business.

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• Scope and Scale: Breathe is designed primarily for SMEs within the UK and Australia, whereas TriNet serves a broader market, including SMBs across different industries in the US.
• Service Model: TriNet operates as a PEO, providing more extensive HR services including payroll, benefits administration, and risk management. Breathe focuses more on HR software functionalities rather than offering PEO services.
• Industry Customization: TriNet offers industry-specific solutions, which means businesses might receive more customized services aligned with their industry requirements.
• Human Expertise: TriNet includes access to dedicated HR professionals and consultants, providing personalized support. Breathe, however, is more self-service oriented, with strong software support.
• Geographical Focus: Breathe is tailored for the UK and Australian markets, whereas TriNet has a stronger focus on the US market, although it does cater to other regions as well.

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Pros and Cons

Breathe

Pros

• User-Friendly Interface: Breathe is known for its intuitive and easy-to-use interface, making it accessible for all users.
• Cost-Effective: Breathe offers affordable pricing plans suited to SMEs, providing good value for smaller budgets.
• Simplifies HR Processes: Focuses on automating and streamlining core HR functions, saving time and reducing administrative burdens.
• Strong Security: Emphasizes data security, ensuring peace of mind for businesses managing sensitive employee information.

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Cons

• Limited Industry Customization: Unlike TriNet, Breathe lacks industry-specific customization, which may be a drawback for certain sectors.
• Regional Focus: Primarily serves the UK and Australian markets, which might not be suitable for businesses with global operations.
• Self-Service Model: While user-friendly, it may lack the hands-on support provided by PEO models like TriNet.

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TriNet

Pros

• Full-Service HR Solution: Provides end-to-end HR services, covering everything from payroll to benefits administration and compliance.
• Industry Expertise: Offers tailored solutions for different industries, ensuring businesses receive relevant and practical support.
• Human Capital Consultants: Access to experienced HR professionals for personalized guidance and support.
• Real-Time Technology: Advanced technology enables real-time management of HR tasks, improving efficiency and accessibility.

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Cons

• Cost: TriNet’s full-service model may come at a higher cost compared to simpler HRIS tools like Breathe.
• Complexity: The wide range of services might be overwhelming for very small businesses or those with straightforward HR needs.
• US Focus: Primarily focuses on the US market, which may limit its applicability for international businesses not operating in the US.

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Use Cases

Breathe

• Growing SMEs: Ideal for SMEs in the UK and Australia looking to streamline their HR processes with a simple and secure platform.
• Cost-Conscious Businesses: Suitable for businesses with tight budgets seeking a cost-effective HRIS solution.
• Self-Service Enthusiasts: Perfect for companies that prefer managing HR functions through an easy-to-use, self-service software.

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TriNet

• Industry-Specific Needs: Great for SMBs that require tailored HR solutions based on their specific industry requirements.
• Need for Full-Service HR: Suitable for businesses looking for comprehensive HR services, including payroll, benefits, and compliance management.
• Expert Guidance: Ideal for companies that value access to human capital consultants and personalized HR support.

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Conclusion

Comparing Breathe and TriNet reveals that while both are robust HRIS tools, their offerings cater to different business needs. Breathe excels with its intuitive, cost-effective, and secure software ideal for SMEs in the UK and Australia looking to streamline core HR processes. On the other hand, TriNet offers a more extensive, full-service HR solution perfect for SMBs in the US seeking industry-specific support, complete HR management services, and access to human capital expertise. Depending on your business size, location, industry, and the level of HR support required, either Breathe or TriNet could be the best fit for your HR needs.